Alex Sloley: Why Sticky Notes Are Your Visualization Superpower in Retrospectives

“Like the smell, the vibe is something you feel. If you’re having a successful impact on the organization or on teams as a Scrum Master, you can feel it, you can smell it. It’s intangible.” – Alex Sloley

Alex introduces a compelling concept from Sumantra Ghoshal about “the smell of the workplace”—you can walk into an environment and immediately sense whether it smells like fresh strawberries and cream or a dumpster fire. In Australia, there’s a cultural reference from the movie “The Castle” about “the vibe of the thing,” and Alex emphasizes that as a successful Scrum Master, you can feel and smell when you’re having an impact. While telling executives you’re measuring “vibe” might be challenging, Alex shares three concrete ways he’s measured success. The key insight is that success isn’t always measurable in traditional ways, but successful Scrum Masters develop an intuition for sensing when their work is making a meaningful difference.

Self-reflection Question: Can you articulate the “vibe” or “smell” of your current team or organization? What specific indicators tell you whether your Scrum Master work is truly making an impact beyond the metrics?

Featured Retrospective Format for the Week: Sticky Notes for Everything

Alex champions any retrospective format that includes sticky notes, calling them a “visualization superpower.” With sticky notes, teams can visualize anything—the good, the bad, improvements, options, possibilities, and even metrics. They make information transparent, which is critical for the inspect-and-adapt cycle that forms the heart of Scrum. Alex emphasizes being strategic about visualization: identify a challenge, figure out how to make it visual, and then create experiments around that visualization. Once something becomes visible, magic happens because the team can see patterns they’ve never noticed before. You can use different sizes, colors, and positions to visualize constraints in the system, including interruptions, unplanned work, blocker clustering, impediments, and flow. This approach works not just in retrospectives but in planning, reviews, and daily scrums. The key principle is that you must have transparency in order to inspect, and you must inspect to adapt. Alex’s practical advice: be strategic about what you choose to visualize, involve the team in determining how to make challenges visible, and watch as the transparency naturally leads to insights and improvement ideas.

Transform Your Agile Teams with Hard-Earned Lessons from Super-Experienced Scrum Masters

Do you wish you had decades of experience? Learn from the Best Scrum Masters In The World, Today! The Tips from the Trenches – Scrum Master edition audiobook includes hours of audio interviews with SM’s that have decades of experience: from Mike Cohn to Linda Rising, Christopher Avery, and many more. Super-experienced Scrum Masters share their hard-earned lessons with you. Learn those today, make your teams awesome!

About Alex Sloley

Alex Sloley

Alex believes that a great Scrum Master can have a long and lasting impact on people and teams. He is a global agile and product management evangelist, author of The Agile Community, and frequent international speaker. A former Microsoft leader with 15 years’ experience, he now trains, coaches, and drives transformations worldwide. Certified across Scrum, ICAgile, and Kanban, Alex energizes communities, guides leaders, and—yes—enjoys good beer.

You can link with Alex Sloley on LinkedIn.

Robert Finan: Flexible Change Processes, How To Adopt Agile With An Agile Approach

Robert discusses how top-down, project managed Agile transformations often fail to account for the complexity of change. By focusing on flexibility, inspect/adapt cycles, and bringing comfort to the change process, Scrum Masters can guide organizations away from one-size-fits-all solutions and toward the sustainable improvement that is the hallmark of Agile.

Self-reflection Question: How can you bring comfort to the change process in your organization?

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Shift: From Product to People Cover

Angela thought she was just there to coach a team. But now, she’s caught in the middle of a corporate espionage drama that could make or break the future of digital banking. Can she help the team regain their mojo and outwit their rivals, or will the competition crush their ambitions? As alliances shift and the pressure builds, one thing becomes clear: this isn’t just about the product—it’s about the people.

🚨 Will Angela’s coaching be enough? Find out in Shift: From Product to People—the gripping story of high-stakes innovation and corporate intrigue.

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About Robert Finan

Robert has been working in IT for over 25 years, with the last decade spent deeply engaged in “messy” real-world Agile transformations. He documents his experiences in the Agile Drill Sergeant webcomic.

You can link with Robert Finan on LinkedIn.

Gemma Murray: Avoiding Burnout in Agile Teams, The Importance of Seeking Outside Perspectives as a Scrum Master

In this episode, Gemma discusses a project where the team was building a database of customer data and a UI to interact with that data. The team was highly motivated and excited about the solution they had come up with, but slowly started to conflate the solution with the outcome. They became so focused on the “one big idea” that they struggled to let go, which resulted in burnout for some team members. The team was great at inspection but not at adaptation.

To avoid this type of situation, Gemma suggests seeking outside perspectives and speaking with your peers. As a Scrum Master, she fell victim to the team’s energy in the beginning, but realized something was wrong and sought insights from an Agile Coach. It is important not to get too focused on the work without thinking about the process, and seeking outside perspectives can help to prevent this. To get different perspectives, and get out of the day-to-day work focus, why not join our podcast community to network and seek additional perspectives? Join us here.

Featured Book of the Week: Scrum Mastery by Geoff Watts

In Scrum Mastery By Geoff Watts (Geoff was a previous guest on the podcast), Gemma found a reminder that, even if the Scrum Master role can sometimes be seen as “the facilitator”, in practice it is much more than that. In this segment, we also talk about the book Right to Left: The digital leader’s guide to Lean and Agile by Mike Burrows, that helps Scrum Masters understand how they contribute to the production of value in their role.

In this segment, we also refer to the book Lean UX, whose authors were previous guests on the podcast: Jeff Gothelf, and Josh Seiden, and about Lean in general, an approach that can inspire how we implement Scrum in practice.

Do you wish you had decades of experience? Learn from the Best Scrum Masters In The World, Today! The Tips from the Trenches – Scrum Master edition audiobook includes hours of audio interviews with SM’s that have decades of experience: from Mike Cohn to Linda Rising, Christopher Avery, and many more. Super-experienced Scrum Masters share their hard-earned lessons with you. Learn those today, make your teams awesome!

About Gemma Murray

Gemma works as an Agile Coach for MOO, a branding company whose vision is to provide ‘Great design for everyone’. Having worked in various change roles using both waterfall and agile approaches throughout her career, Gemma believes in the diversity of teams to unlock innovation, creativity and delivering value.

You can link with Gemma Murray on LinkedIn.

BONUS: The Agile gift I’d like to see by the Agile Christmas tree

In this BONUS episode, Vasco reflects on what is the gift the Agile community needs the most and why.

The gift Vasco refers to is something that many would think is an obvious part of any Agile adoption process. Some might even say it is a core aspect of any Agile adoption. Yet, it is often missing as Vasco shares in this episode.

What is that gift? Listen in to know more!

In this episode, Vasco refer to his #NoEstimates blog posts, as well as to the Podcast slack. If you are interested in joining our Slack, just drop us an email at: podcast@oiksofy.com!

What did you think about this episode? Leave as a comment below, or send us your thoughts at podcast@oikosofy.com!

About Vasco Duarte
Author of http://NoEstimatesBook.com, and daily podcast host at https://scrum-master-toolbox.org/. I try to give back to the community every single day in an effort to improve the IT and product industry all over the world.
Product Manager, Scrum Master, Project Manager, Director, Agile Coach are only some of the roles that I’ve taken in software development organizations. Having worked in the software industry since 1997, and Agile practitioner since 2004. I’ve worked in small, medium and large software organizations as an Agile Coach or leader in agile adoption at those organizations.
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Overcome Team Resistance and Gain Leadership Buy-In
Discover practical, real-world solutions from leading Agile practitioners. Access three free chapters from 'Tips from the Trenches Scrum Master Edition' and start transforming your Agile practices today!
Overcome Team Resistance and Gain Leadership Buy-In
Discover practical, real-world solutions from leading Agile practitioners. Download three free chapters from 'Tips from the Trenches Scrum Master Edition' and start transforming your Agile practices today!
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