The Agile Online Summit happens Oct 24th-26th. Get your SUPER EARLY BIRD TICKET, limited availability!

Get the SUPER EARLY BIRD ticket now!

Facilitating #Remote Retrospectives for recently distributed teams

At the time I write this blog post, there’s the #covid19 epidemic going on. What this means in practice is that many of you will have changed recently to work with a #Remote team, so we are putting together a set of resources for all of our listeners jumping, head first, into working with #Remote teams.
In this post, I’m putting together a few ideas and lessons learned on remote retrospectives, and how to get started in your #Remote work journey.

How to facilitate remote #Retrospeectives

We have an episode with Aino Corry on how to facilitate #Remote retrospectives. When it comes to facilitating a remote retrospective, Aino shares these 4 guidelines:
  1. get people to participate actively
  2. get everybody on video (if at all possible)
  3. pace them forward all the time (e.g. using strict timeboxes)
  4. use round-robin (or some other technique) to get everybody to talk
In that podcast episode, we also discuss some anti-patterns to be aware of. Listen to Aino shares her experience on hosting #Remote retrospectives.

If you are looking for a tool to facilitate #Remote retrospectives, you may be interested in checking out these tools, which all have a free plan:

Working with, and facilitating #Remote teams

Johanna Rothman and Mark Kilby share their experience with #Remote teams. The research work they did is available on their recently published book, and we go into the key lessons in this Scrum Master Toolbox episode on #Remote teams.
One of the key differences to co-located teams they highlight is how distributed team members need to develop their “affiliation” to each other and form a team even when they are not meeting each other in the corridor.
Mark shares a few ideas, like setting up a #water-cooler channel in your favorite chat application. My self, I love to have coffee sessions with my colleagues. Set up a calendar invite, make everyone optional, prepare a coffee cup and chat with your colleagues. 

First things first, team agreements

Whatever you do regarding #Remote retrospectives, don’t forget that your situation has just changed. It is time to set up a working agreement for the team that takes into account the fact that you are now distributed (even if you had one before, the situation has changed).
In this blog post on the Management 3.0 website, Lisette Sutherland from Collaboration Superpowers, shares her own approach, and the benefits from a #Remote team working agreement session. The main takeaway is to divide work into 3 areas:
  • Information: What kind of information do you need when working with your team? What needs to be actively shared? What can be passively shared?
  • Communication: What kinds of communication do you need to setup now that you are #Remote?
  • Collaboration: How do you share progress information and offer/request help when needed?
Remember, the team is as much in a new situation as you are. Help them find their new way of working.
Stay healthy, #stayhome (if you can).

BONUS: Aino Corry on how to prepare for and facilitate for Distributed Retrospectives

Scrum Masters all over the world make a significant effort to get better at facilitating retrospectives… Until they have to host a Distributed Retrospective. At that point, we learn that all you learned about facilitating retrospectives is still useful, but not nearly enough!

Preparing, hosting, and facilitating a Distributed Retrospective is a completely different challenge.

The 4 things that you need to make Distributed Retrospectives work

Continue reading BONUS: Aino Corry on how to prepare for and facilitate for Distributed Retrospectives

Get The Booklet!
How to deliver on time and eliminate scope creep By scoping projects around outcomes and impacts, not requirements!
Get the Product Owner Booklet!
Avoid scope creep! And learn to scope projects around impacts and outcomes, not requirements!
Get These Valuable Lessons Today!
Down-to-earth, hard-earned Scrum Masters lessons and the Tips from the Trenches e-book table of contents, delivered by email
Enter e-mail to download a clickable PO Cheat Sheet
This handy Coach Your PO cheat-sheet includes questions to help you define the problem, and links to handy, easy techniques to help you coach your Product Owner
Enter e-mail to download a clickable PO Cheat Sheet
This handy Coach Your PO cheat-sheet includes questions to help you define the problem, and links to handy, easy techniques to help you coach your Product Owner
Enter e-mail to download a checklist to help your PO manage their time
This simple checklist and calendar handout, with a coaching article will help you define the minimum enagement your PO must have with the team
Enter e-mail to download a checklist to help your PO manage their time
This simple checklist and calendar handout, with a coaching article will help you define the minimum enagement your PO must have with the team
Internal Conference
Checklist
Internal Conference
Checklist
Download a detailed How-To to help measure success for your team
Motivate your team with the right metrics, and the right way to visualize and track them. Marcus presents a detailed How-To document based on his experience at The Bungsu Hospital
Download a detailed How-To to help measure success for your team
Read about Visualization and TRANSFORM The way your team works
A moving story of how work at the Bungsu Hospital was transformed by a simple tool that you can use to help your team.
Read about Visualization and TRANSFORM The way your team works